13.3.1 Internal assessment
Schools must retain student work used in determining results for internal assessment for QCE or for QCIA learning until the end of Term 1 of the year following a student’s exit from the school. Schools retain this evidence for QCAA quality assurance purposes and must make it available to support school judgments in determining all results reported to the QCAA. The evidence may be required if there is a request for a review or verification of results.
After this time, it is a school’s decision whether to retain students’ responses to internal assessment or return these to students. Schools must also adhere to relevant school, sector or government requirements for document retention.
When a student transfers between schools in Queensland, the original school must retain their responses for the time required. This may be until the student requests that their responses be sent to the new school, until the new school requests the student’s responses, or until the end of Term 1 of the year following a student’s exit from the school.
The student or new school should make the request for responses as soon as practicable after the transfer occurs.
For more information, see Section 3.2.3: Gathering evidence of learning, Section 8.2.1: Engaging in learning and assessment and Section 13.2.5: Enrolments and results.
13.3.2 VET records
The Compliance Standards for NVR Registered Training Organisations and Fit and Proper Person Requirements require RTOs to:
- maintain a register in accordance with the AQF Qualifications Register Policy of all:
- AQF qualifications it is authorised to issue
- AQF qualifications and VET statements of attainment the RTO has issued to VET students
- retain records, in accordance with the AQF Qualifications Register Policy, of all AQF certification documents issued to VET students for a period of 30 years
- retain records of all assessment submitted by a VET student to the organisation or a third-party for a period of two years after the student has completed the training product
- ensure VET students — including those previously enrolled with the organisation — are able to access copies of their AQF certification documentation retained under point (b)
- upon request from the QCAA, provide a report of all AQF qualifications and VET statements of attainment the RTO has issued during the period specified in the QCAA’s request.
