The QCAA
When a Queensland secondary school hosts a student who is unable to attend their main learning provider (MLP) for external assessment, the QCAA will:
- advise the student’s name, LUI, timetable, assessments and access arrangements and reasonable adjustments (AARA) via the External Assessment (EA) application in the QCAA Portal
- deliver required assessment materials to the venue.
The host school
The host school must:
- acknowledge the variation to venue notification in the EA application in the QCAA Portal (an email notification is also sent to all EA coordinators and assistant EA coordinators; a variation to venue quick step is available via the Help menu in the EA application)
- provide the student’s MLP with
- arrival times
- assessment start times
- venue information, e.g. a map
- contact information — who the student should contact and when and how they should contact them
- provide a secure, quiet space where the student can complete assessment (seat students from other MLPs together as a separate grouping from the school’s students)
- follow the Directions for administration: External assessment for the student, including
- checking material delivery and ensuring the security of assessment materials
- managing the supervision of assessment, including for students approved varied seating, extra time, rest breaks or rescheduled assessment
- checking student equipment and identification as they are admitted for assessment (photo ID is required if the student is not known)
- completing all required administrative tasks (seating plan, temporary absence and AARA time record, incident record, attendance roll, material packing and return)
- implementing approved AARA
- liaise with the MLP if the student is impacted by illness or misadventure (an illness and misadventure application can only be submitted by the MLP).
The MLP
See responsibilities of MLPs when a variation to venue is approved.
- Last updated:
- 30 May 2023
