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SDCS — Student Data Capture System

Schools use the Student Data Capture System (SDCS) to report Years 10-12 student details – including enrolments and results – to the QCAA.

As part of the transition to the new QCE system, QCAA will introduce a new online application – Student Management – starting with the 2018 Year 10 student cohort.

SDCS will be retained until late 2019, when it will be decommissioned and kept for historical records. Schools should continue to use SDCS until 2019 for students in the following cohorts:

CohortYear
Students in Years 10, 11 and 12 2017

Students in Years 11 and 12 only

Note: Student Management will be used for Year 10 students

2018

Students in Year 12 only

Note: Student Management will be used for Year 10 and Year 11

2019

QCAA uses information in SDCS to:

  • bank enrolments and learning achievements in learning accounts for the QCE
  • issue the Queensland Certificate of Education, Senior Statements and Statements of Results, Tertiary Entrance Statement, and Queensland Certificate of Individual Achievement
  • report school level performance in national and state reports.

SDCS lets schools:

  • maintain student details, enrolments and results in Authority subjects, Authority-registered subjects and VET
  • create, display, and print student assessment records
  • create, display, and print subject/class reports
  • validate student information
  • create, display, and print the distribution of subject achievement indicators
  • enter, display, and print your school's proposals for levels of achievement
  • record achievement of VET units of competency and qualifications (where the school is the RTO)
  • import information from other systems
  • export information to other systems.

Access

SDCS users require the SCHOOLSDCS role to upload data submissions. Access to the QCAA secure site is managed by QCAA.

If you need SCHOOLSDCS access, please follow the instructions for requesting access.

School administration with the SCHOOLSDCS role can:

Current software version

Version: 17.2f
Released: 8 November 2017

More information

For help or further information, email helpdesk@qcaa.qld.edu.au or phone (07) 3864 0278.

Last updated: 12 October 2017

2017 due dates

  • Monday 9 October
    Data submission 3 + Form A13 (Agreement to publish SAIs)

  • Monday 20 November by 12:00 pm
    Data submission 4 + Class lists + Forms R6

  • Thursday 23 November by 10:00 am
    Data submission 5 + Forms R6 + Form 14 (Contact person during summer holidays)

  • Monday 4 December by 5:00 pm
    Final Amendments

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